Working Groups – Summary

See below the latest developments of ECG’s various Working Groups.

August 2021


ECG has started a joint project with Odette on the development of a standard for the VIN label in the supply chain, which will be based on ECG’s own recommendation on VIN labels. A small group of LSPs has been convened and analysed the needs of ECG member companies via a survey conducted last month. Based on this survey a more prescriptive VIN label standard will be drafted and further discussed in the group after the summer recess. In the Autumn OEMs will also be involved in the process.

The project on standard KPIs for Finished Vehicle Logistics, launched in April under Odette International’s

and ECG’s co-ordination, has had calls every three weeks. Several OEMs are involved in the project where, as a first step, the existing KPIs were presented and two core KPIs were selected for further analysis, with the aim to identify a standard definition and methodology. The work on the KPI standardisation will continue in the Autumn. At a later stage LSPs will also be involved in the project.

One of the strategic priorities of ECG, the standardisation of Digital Vehicle Handover project entered its second phase in July. At this stage the IT, process and data-related questions will be dealt with after the first phase of the project successfully developed an output (image) standard. Independently from these phases, a separate group has also been convened which analyses the legal hurdles that such digital tools may face and helps the adoption of the new processes by good practice.

For more information or to join the Working Group please contact Szilvi Kiss.

Health & Safety

The Health & Safety Working Group (H&S WG) has different sub-groups (SG) carrying out different activities related to truck transportation in finished vehicle logistics. The Steering Group of the H&S WG made by the co-chairs and leaders of the sub-groups last met on 29 March 2021 to assess the ongoing activities as well as the next steps of the various sub-groups.

SG1 – Incident reporting

SG1 works on key accident sharing and learning. Many accidents are happening during loading and unloading operations and the sub-group developed an incident reporting website where ECG members can upload their accidents. The website is a database for incidents which will be used to issue useful reports for the whole industry. The publications up to now on incidents can be found on our website.

We invite our members to watch our instructional video & fill in their 2020 and 2021 incidents on our website.

ECG published the second annual report covering 2020 incidents on 6 July. We strongly encourage members who operate car transporters to read the report and report on their incidents here.

SG2 – Loading method

SG2 is working on man/method and developed the ECG Guidelines – Safe Loading Process which explain step-by-step how to load and unload safely vehicles onto trucks. The Guidelines are available in 12 LANGUAGES on our website.

SG2 is also working on a training guide and a syllabus to help Logistics Service Providers (LSPs) to implement the Guidelines in their own operations.

SG3 – Safe yards

SG3 is looking at making the environment safe and produced the first draft of the ECG Guidelines – Safe Yard Design which outline how a safe yard should look like. The sub-group did a feasibility study on the Guidelines which showed that the Guidelines are realistic. SG3 is currently looking at how to promote the implementation of the ECG Guidelines – Safe Yard Design. The next meeting will be in September TBD.

SG4 – Safe retailers

SG4 initiated its work on delivery at retailers. It developed the first draft of the safety evaluation form which will be tested during retailer visits once travel restrictions due to COVID are lifted. It also produced a Retailer escalation process for LSPs to use when encountering safety issues for drivers at retailers. The ultimate aim of the SG is to issue guidelines on how delivery at retailers should be done in a safe way and what conditions should be met by retailers.

SG5 – Safe trucks

SG5 developed a risk assessment tool for trailers to find out how safe they are. The tool has been tested in 2019 during some training sessions and it will be further tested in 2021. The group aims at creating a catalogue of safety features for trailers in co-operation with trailer manufacturers.

For more information or to join the group please contact Andreea Serbu.

Maritime & Ports

Maritime & Ports Working Group held its virtual meeting on 6 July. The virtual meeting took place using a platform that allowed networking during the coffee break and after the event.

The agenda included updates and presentations on the latest developments on Handling AFVs in Maritime transport, the EEXI situation and emissions reporting.

The recording and the presentation of the webinar is available here.

The next meeting of the working group will be a physical meeting and will take place on 15/16 November in Port of Sète.

For more information please contact Serena Scognamiglio.


ECG’s longest-standing working group on Quality currently has three sub-groups which have been very active in recent months. Their work will continue after the summer recess.

The EV sub-group started the revision of the ECG Operations Quality Manual’s chapter on Alternative Fuel Vehicles in January. Webinars are organized every two weeks and they bring together LSPs and OEMs. The purpose of the discussions is to adjust Chapter 6 into an easily understandable document that is useful for people on the ground.

The dedicated group that reviews the Inspection Guidelines , has met almost every week since November. The final draft document will soon be ready and circulated among the members of the Quality Group for comments.

At the beginning of March a new sub-group was created which will look into the standardisation of the Digital Vehicle Handover processes. This group brings together LSPs, OEMs, IT companies, claims handling companies and the providers of the digital vehicle handover solutions. Phase 1 of the project looked at these processes from a Quality perspective and set a minimum standard for the quality of images. With this the work of phase 1 was finished and phase 2, under the Digitalisation Working Group, was launched with the aim to cover all IT, process and data-related subjects.

The next webinar of the Quality Working Group will be held on 29 September. For more information or to join the Working Group please contact Szilvi Kiss.


The main focus of the Sustainability Working Group (SWG), which has been active since November 2019, is standardisation of emissions calculation & reporting for the supply chain as this is gaining ever more importance at EU level and among car manufacturers.
As standardisation of CO2 emissions in FVL is one of ECG’s strategic objectives for 2021, the SWG is looking at all modes of transportation and its aim is to align LSPs and OEMs and agree on a common way of calculating and reporting emissions in FVL.

For more information, or to join the group, please contact Andreea Serbu.

Regional Meetings

UK & Ireland

Members in the UK & Ireland normally meet 3 times a year but, of course, this has moved online for the last year. The next meeting will be on 8th July, 11.00 – 12.30 GMT when we will once again welcome guests from the SMMT and will review the latest market situation and the aftermath of Brexit as well as being updated on ECG’s latest activities.
The November meeting will be a physical meeting in central London on 10th November and after that we hope to accept an invitation from DAF Trucks to host a meeting at their HQ.

For more information or to join the group please contact the ECG Secretariat.

Eastern Region

The next meeting will be organised on 23rd September in Katowice. For more information, or to join the group, please contact Andreea Serbu.