Working Groups – Summary

See below the latest developments of ECG’s various Working Groups.

April 2021


The Capacity Working Group (CWG) is dormant. In 2019 it produced the ECG Standard for vehicle logistics forecasting a recommended methodology to establish a forecasting cycle which assists with more accurate forecasting and provides guidelines on how to improve the accuracy of the process in the long term. ECG keeps on promoting the standard and encouraging its members to use it in contracts with their customers.

For more information or to join the group please contact Andreea Serbu.


After the successful collaboration between Odette, the VDA and ECG, we are in discussion with the two partner associations to embark on some new joint adventures again. The new topics of discussion this year will concern e-gate and a standard VIN label for the FVL supply chain. We are in the first steps of these projects and soon we will share more information with our members.
Besides this another project will start in April with Odette to work on standard Key Performance Indicators for Finished Vehicle Logistics. A small group was launched with the participation of OEMs in mid-April, with monthly meetings.

For more information or to join the WG please contact Szilvi Kiss.

Health & Safety

The Health & Safety Working Group (H&S WG) has different sub-groups (SG) carrying out different activities related to truck transportation in finished vehicle logistics. The Steering Group of the H&S WG made by the co-chairs and leaders of the sub-groups last met on 29 March 2021 to assess the ongoing activities as well as the next steps of the various sub-groups.

SG1 – Incident reporting

SG1 works on key accident sharing and learning. Many accidents are happening during loading and unloading operations and the sub-group developed an incident reporting website where ECG members can upload their accidents. The website is a database for incidents which will be used to issue useful reports for the whole industry. The publications up to now on incidents can be found on our website.

We invite our members to watch our instructional video & fill in their 2020 and 2021 incidents on our website.

ECG will publish the second yearly report on 2020 incidents at a webinar in the coming weeks. The date will be soon announced.

SG2 – Loading method

SG2 is working on man/method and developed the ECG Guidelines – Safe Loading Process which explain step-by-step how to load and unload safely vehicles onto trucks. The Guidelines are available in 12 LANGUAGES on our website.

The latest meeting of SG2 was on 17/03 and it is working on a training guide to help Logistics Service Providers (LSPs) to implement the Guidelines in own operations. The next meeting will be on 5 May.

SG3 – Safe yards

SG3 is looking at making the environment safe and produced the first draft of the ECG Guidelines – Safe Yard Design which outline how a safe yard should look like. The sub-group did a feasibility study on the Guidelines which showed that the Guidelines are realistic. SG3 met on 9/03 and is currently looking at how to promote the implementation of the ECG Guidelines – Safe Yard Design. The next meeting will be in May TBD.

SG4 – Safe retailers

SG4 initiated its work on delivery at retailers. It developed the first draft of the safety evaluation form which will be tested during retailers visits when travel restrictions due to COVID will be lifted. It also produced a Retailer escalation process for LSPs to use when encountering safety issues for drivers at retailers. The latest meeting of the sub-group was on 26 April. The ultimate aim of the SG is to issue guidelines on how delivery at retailers should be done in a safe way and what conditions should be met by retailers.

SG5 – Safe trucks

SG5 developed a risk assessment tool for trailers to find out how safe they are. The tool has been tested in 2019 during some training sessions and it will be further tested in 2021. The group aims at creating a catalogue of safety features for trailers in co-operation with trailer manufacturers. The latest meeting was on 23/03.

For more information or to join the group please contact Andreea Serbu.

Maritime & Ports

Maritime & Ports Working Group held its virtual meeting on 22 April. The virtual meeting took place using a platform that allowed networking during the coffee break and after the event.

The agenda included updates and presentations on the latest developments on Handling AFVs in Maritime transport, the EEXI situation and emissions reporting.

The recording and the presentation of the webinar is available here.

The ECG Secretariat circulated a short survey amongst the WG’s members in order to improve its meetings.

The next meeting of the working group will take place in July using the same platform. The exact date is to be confirmed.

The aim of the working group according to its Chair, Oliver Fuhljahn, is to have a physical meeting in the autumn.

For more information or to join the WG please contact Panagiota Sdoukou.


The Quality Working Group currently has three sub-groups running:

The EV sub-group started the revision of the Operations Quality Manual’s chapter on Alternative Fuel Vehicles in January. Webinars are organised every two-three weeks and they bring together a lot of members and OEMs. The purpose of the discussions is to rework the chapter in question into an easily understandable document that is useful for the people on the ground.

The dedicated group that reviews the Inspection Guidelines meets on a weekly basis since November. Great time and effort has already been put into this revision process. The document will soon be ready when we will circulate it among the members of the Quality Group for comments.

In the beginning of March a new sub-group was created which will look into the standardisation of the digital vehicle handover solutions. This group brings together LSPs, OEMs, IT companies, claims handling companies and the providers of the digital vehicle handover tools. Phase 1 of the project will look at these solutions from a Quality perspective, while phase 2 will handle all IT issues. As a first step in phase 1, the group will set a minimum standard for the quality of images produced in digital handover processes, in order to enable retrospective review of vehicles to identify damage and to establish liability.

The next webinar of the Quality Working Group will be held on 4 May.

For more information or to join the group please contact Szilvi Kiss.


The main focus of the Sustainability Working Group (SWG), which has been active since November 2019, is emissions calculation & reporting as this is gaining ever more importance at EU level and among car manufacturers.

The SWG is looking at all modes of transportation and its aim is to align LSPs and OEMs and agree on a common way of calculating and reporting emissions in FVL.

As standardisation of CO2 emissions in FVL is one of ECG’s strategic objectives for 2021, the topic was presented at the Industry Meeting which was held on 25/03. A meeting will be held with representatives of logistics providers and OEMs on 11 May.

For more information or to join the group please contact Andreea Serbu.

Regional Meetings

UK & Ireland

Members in the UK & Ireland meet 3 times a year but all 2020 meetings were, of course, held online. The group last met on 18 February and reviewed the latest market situation and the aftermath of Brexit as well as being updated on ECG’s latest activities. A guest speaker attended from SMMT. The next meeting will take place in June when current indications are that we shall at last be able to meet in person again and DAF Trucks have offered to host the meeting.

For more information or to join the group please contact the ECG Secretariat.

Eastern Region

Members and Partners based in Eastern Europe usually meet 2 times per year. The latest meeting was held online on Thursday, 22 April 10:00 – 11:30 CET with a record attendance of more than 60 people. See here the article about the meeting. The next meeting will be organised in September hopefully somewhere in Eastern Europe if travel restrictions will allow so.

For more information or to join the group please contact Andreea Serbu.